Organising a wedding means hundreds of small decisions. Photo booth, guest book and extras are the things that easily get lost – and the ones that give the most fun in the end. Here's a checklist with a timetable so that nothing is forgotten.
9 to 12 months before
- Fix the date and venue. Everything else depends on it.
- Set up a budget. Plan the photo booth and guest book as items right now.
- Enquire about photographer and music. Good providers are booked out early.
6 to 9 months before
- Enquire about the photo booth. Popular dates (Saturdays from May to September) go early. The enquiry is non-binding.
- Add the audio guest book? If you book photo booth and audio guest book together, there's a combo discount.
- Roughly clarify the guest list. You need it for the number of prints.
3 to 6 months before
- Decide the design. The photo booth comes with many ready-made designs – your guests choose one themselves for every photo. On top of that, your names or your own text go on the prints; a custom design is made entirely to your wishes, for example in the style of your invitation.
- Choose the package. Allow 2–3 prints per guest; for a wedding 300 prints is a good start – especially if you want to fill a guest book. Detailed instructions are in the guide.
- Plan for the high-speed printer – we always recommend it, at the latest from 50 prints.
- Sort out Wi-Fi. The photo booth needs an internet connection via Wi-Fi to start (if in doubt, a mobile hotspot is enough). Ask the venue for the Wi-Fi – then features such as “photos by email” work during the party too. The audio guest book needs no Wi-Fi.
- Get a guest book: a nice album or book to stick photos in.
1 to 3 months before
- Send the invitations and keep an eye on the replies.
- Clarify the space at the venue. The booth needs about 1.5 × 1.5 metres and a socket.
- Think about the announcement for the audio guest book. Two or three sentences, personal and with humour.
- Collect your own props. Signs with in-jokes are a hit.
1 week before
- Confirm dates. We arrange pick-up and return individually with you – usually shortly before the date.
- Appoint people: who collects the booth (friends or guests can do it too)? Who sets it up? Who looks after the booth on the day?
- Update the number of guests. Does the package still fit?
- Announce the guest book and audio guest book: a sign or a word from the witnesses.
At pick-up
- Collect the photo booth, one or several days before the party. We explain the set-up and changing the paper. If you're celebrating at the weekend, you have the equipment for the whole weekend.
- Try everything out once. Press the button once so nobody is surprised on the wedding day.
- Prepare the space. Socket, table for guest book and glue, good lighting.
On the wedding day
- Set up the booth, ideally before the sparkling-wine reception.
- Check the announcement and put the audio guest book in a quiet place.
- Address guests deliberately. The witnesses or the DJ point to the booth and phone.
- Help along with games: the wedding challenges bring energy to the photo booth.
After the wedding
- Bring everything back, as agreed with us.
- Photos via link: you get a password-protected link to a folder with all photos and videos that's active for two weeks. Download it in good time.
- Secure the audio guest book recordings: download and, if you like, delete.
- Thank-you cards with a photo: the favourite photo from the booth makes a lovely motif.
Projector for the photo show
If you'd like to show a picture show or a film, rent the projector as well – quickly ready for use.
The most common mistakes
- Booking too late. Popular dates are gone early.
- Choosing too few prints. Better one size up.
- Putting the booth in a side room. It belongs where guests are anyway.
- Not preparing an announcement for the audio guest book. The announcement is the start of every good message.
- Forgetting the time buffer. Picking up one or several days earlier saves stress on the wedding day.
Conclusion
With a little lead time the photo booth becomes a self-runner. Start early, choose a few more prints rather than fewer and let the guests know there's a booth and a phone. You put your package together in the price calculator – and send your date enquiry without obligation.